Bcom 1st Year Report Writing and Importance of Business Reports

Bcom 1st Year Report Writing and Importance of Business Reports

 

Bcom 1st Year Report Writing and Importance of Business Reports:- This post uploaded by sachin daksh. and in this post we share you bcom notes. its is very easily to learn notes. all this post is very important and helpful for all b.com student whose have bcom. in this post we are covered by all university syllabus. this is very helpful for Bcom, BCA, MCA, BBA, MBA, Mcom.

Bcom 1st Year Report Writing and Importance of Business Reports
Bcom 1st Year Report Writing and Importance of Business Reports

Report Writing

Q.33. what do you mean by Report? Define the process of writing a report.
Or
what is a Business Report? How is it prepared?
Ans.

MEANING DEFINITION OF REPORT

Business report is an objective and orderly presentation of facts to one or more persons for specific business purpose. It gives an account or opinion for specific purpose after proper inquiry, investigation and consideration of facts affecting the situation. It generally includes conclusions and suggestions for future course of action.
Thus, a report is a “statement describing what has happened” or “describing state of affairs.”
It is ‘a formal statement dealing in detail with a particular problem, topic etc.’ It is described as a document in which a given problem is examined for the purpose of conveying information,
reporting findings, putting, forward ideas and-sometimes making
recommendations as the basis of action.
According to Johnson,
“A good business report is a communication that contains factual information organized and presented in clear, correct and coherent language. “
According to George R. Terry,   
“A written statement based on a collection of facts, events and opinions and usually expresses a summarized and interpretative value of this information. It may deal with past accomplishment, present conditions or probable future development. ”

According to Littlefield,
report is a summary of information. ”   

Thus, report is documentation in which by the purpose of providing information, a specific problem is researched and analyzed and conclusions, thoughts and sometimes references are presented.

CHARACTERISTICS OF A REPORT

The main features of a report are as follows:

(1) Orderly Arrangement: A business report is not a routine and casual exchange of information, rather it is carefully planned. Prepared and presented message.
(2) Objective and Unbiased: A report is an objective and unbiased presentation of facts. It is designed to present the truth, free from fear and favor.
(3) Communication: Business report is one of the ways of communication that involves transmission of meaning and understanding.
(4) Specific Purpose: A report is written for some specific purpose. It is generally submitted by a lower authority to a higher authority.
(5) Factual Presentation: The report presents the factual information & based on events, records, research and data in the course of business.
(6) Business Purpose: Reports are not merely designed for the sake of writing but always serve some specific and significant business purpose.

PROCESS OF WRITING A REPORT

Almost everyone in a management job has to do some report writing. The process of preparing a report consists of the following stages:
(I) Deciding the Purpose and Nature of Report: At prewriting stage, the writer should clear the purpose of writing and determine the needs of the user in his mind. Report writer should be clear about the importance and need of investigation. It should also be determined who is the intended reader of the report and what is’ his level of knowledge about the related affair.
(2) Collection of Information and Data: Collecting information is the foundation of all good reporting. After defining the problem, report writer should collect data and information that may
be useful in his report. While every problem will have its peculiar requirement, certain sources of data are common to nearly all. These are observation, experimentation, books, questionnaires, interviews, workshop and accounting records etc. Efforts should be made to collect more and more information on the problem.
(3) Analysis and Interpretation of Facts: This is the most important work in process of report writing. The writer arranges and interprets the collected data and information and then spends time
again in checking the accuracy and worthwhile ness of what he has in his hand. Style of interpretation and evaluation of facts depends upon the capacity, ability, intelligence and experience of the report
writer.
(4) Arrangement of Subject-matter: After gaining and gathering the relevant information to be presented, next step involves outlining and organizing the matter in logical sequence to write
j the first draft of the report. A report should be written in such a way that it can be read and understood by other people easily. The material of report is divided into six parts : (i) Title, (ii) Contents, (iii) Introductory matter, (iv) Recommendations, (v) Arguments, and (vi) Appendices.
(5) Writing of Report: This is the stage at which a report is drafted. Report must be presented in a concise, clear, correct and courteous way. Report must be subject oriented and prepared according to the need, level and status of the reader so that it may serve its purpose properly. Graphs, charts and visual should also be used, wherever necessary and footnotes may also be given to explain
some terms and to give credit to those whose ideas are being used.
(6) Editing the Report: At this stage, the writer should review, revise and recopy the matter to ensure that report incorporates the essential of communication. It helps in ensuring that the
report includes all that-is relevant and does not include anything which is irrelevant. At this stage, grammar, spellings and punctuation should also be checked and collected.
(7) Presenting the Report: Now, matter of report should be neatly typed or printed and presented in an attractive manner. The style of report writing should make the report illuminating, informative and interesting.’
Q.34. Discuss the various types of Business Reports and its importance.
Ans.
Various types of business reports can be classified as follows:

Image

On the Basis of Functions

(1) Informational Reports: The informational reports merely present the facts and summary without analyzing, interpreting and making recommendations. For-Example : A report for production figures in a particular period, progress report, sales report prepared by a salesman regarding his sale etc. These reports provide useful information which will prove helpful in planning and policy formulation for future.

(2) Interpretative Report: A report which analysis the facts, draws conclusions and makes recommendations, is termed as analytical or interpretative report. A report explaining the causes of
lower production or sales in a specific period is a example of such type of report. The report writer analysis and interpret the data in such a way that it naturally leads to some recommendations. The
tone of such type of report is always argumentative and persuasive.

(3) Research Report: This type of report reveals the results and findings of research works conducted by an individual or a group of people. Market research report for a new product is an example of research report. On the Basis of Formality:

(1) Statutory Report: Reports prepared and presented according to the form and procedure laid down by law are called statutory reports. Auditors’ Report, Directors’ Report, Reports by
he Inspector appointed to investigate the affairs of the company are one of the important reports required by law. Generally, these types of reports are formal and prepared in a prescribed form and are of informative nature.


(2) Non-statutory or Voluntary Reports:
Reports which are not required to be prepared and submitted compulsorily under any law are known as non-statutory reports. Such reports are prepared to provide facts, figures, observations and suggestions to the management regarding any matter. The purpose of presenting such facts and problems is to help the management, in taking decision about plans and policies. Such reports are prepared according to the need and objectives of an enterprise. These reports may be of following two types:
(A) Routine Report: Routine reports are prepared and presented at regular, prescribed intervals in the usual routine of business. They may be submitted annually, semi-annually, quarterly, monthly, fortnightly, weekly or even daily. Generally such reports contain a mere statement of facts, in detail or in summarized form, without an opinion or recommendation. Branch Managers of banks submit periodic reports to the Head Office on the quantum of business transacted during a particular period.
(B) Special Report: A report which is prepared and presented in connection with specific occasion or situations, are known as special reports. Such reports deal with the problem of nonrecurring nature. These reports aim to take some important decision such as launching a new product, desirability of opening a new branch or on the unrest among staffing a particular branch etc.

IMPORTANCE OF BUSINESS REPORTS

Business reports play a very significant role in the management of modern business. Several types of reports have to be prepared and presented on different aspects of business. Thus, it is
the backbone of communication and accuracy of decisions relies upon it. Importance of business reports can be summarized as follows:
(1) Provide Factual and Detailed Information’s: Reports provide detailed analysis and highlight the factual and real information, which can act as basis for planning and decision making.
(2) Helpful in taking Corrective Measures: Business reports act as control devices for taking corrective measures to ensure successful implementation of plans and policies. An organization can improve its working-system with applying the findings of business reports.
(3) Solution of Complicated Problems: Business reports also prove helpful in solving complex and complicated problem through the mature, impartial and combined judgment of expert members.
(4) Mean of Communication: In a big organization, report act as an effective mode of communication. Reports help to management to know about what others are doing in the big organization.
(5) Provide Findings and offer Recommendations: Reports provide findings and offer recommendations based on systematic and scientific analysis of collected data. Experts give their advice in reports which enable management to take sound decisions and prompt actions.
Q. 35. Explain the main parts of Business Report.
Ans.
A detailed report needs greater attention in designing the structure so that reader’s attention is retained for a long time. Complex problems and major issues are discussed in such reports and
each part of it confines to a particular information.
A report can be divided into three parts:
1. prefatory part, 2. Text of report, and 3. Supplementary part.
1. PREFATORY PART (PRELIMINARY SECTION)   
(i) Cover: Cover is the outer wrapping of hard sheet which gives nice appearance to the report. It contains the title of the report, the name of the author, logo of the company, year and month etc.
(ii) Title Page: It is the first right hand page of the report and usually contains the same information and contents which appear on cover of the report. In addition to the contents on the title page,
the name of the person to whom it is submitted.
(iii) Preface: It gives the brief account of objectives and findings of the study.
(iv) Table of Contents: It consists a list of topics, along with pages, covered in the report.
(v) List of Illustrations: It contains number of tables or diagrams along with page numbers.
(vi) Executive Summary: It gives the main points of report in brief. Thus, it summarizes the ingredients of the report.
2. TEXT OF REPORT         
It consists mainly following parts:
(i) Introduction: The purpose of introduction in a report is to introduce the subject to the reader. It includes a brief description of historical background of the subject, scope of study, methodology,
definition of problem etc. It should contain a clear statement about the object of the report.
(ii) Analysis and Description: This part analyses the collected data and presents it with table graphs and illustrations. The matter is discussed under different headings and sub-headings that
highlight the various findings of the report.
(iii) Abstract: It gives the important points of the report so that report may be analyzed and understood in nutshell.
(iv) Conclusions: In this part, the writer states the findings of the report in the light of objectives. Points of conclusions are generally classified and grouped.
(v) Recommendations: In this part, the writer suggests the specific course of action to be taken. These recommendations should be listed in the descending order of their importance. They should
also be framed in simple, direct and easy language.
3. SUPPLEMENTARY PART
All material and information of secondary importance are included in this part. Main contents of this part are as follows:
(i) Appendix: This part contains the items which are useful to support the text of the report such as questionnaire, detailed data, news-clippings, pictures etc.
(ii) References: If the writer has quoted and referred to certain books, articles etc., he should give the list of references containing entries of books or works referred in the report. The list of
references will be in the order of serial number quoted in the report.
(iii) Bibliography: It gives the list of sources of information used in the report. It lists the books which the writer has read during his work.
(iv) Glossary: It is a list of technical term and their definitions and meaning that have been used in the report.
(v) Index: Index contains different terms along with page number used in report.

For Example: Purchase letter 24, 56 indicate that details about purchase letter are available at page no. 24
and 56 of the report.

Short Answer Questions

Q. 1. Explain the main features of a effective Business Report.
Ans.
A good ‘report’ must have the following qualities:
(i) Clarity of Purpose: The person who aims at preparing a report must be clear about the purpose of the report. All his observation, findings, investigations and recommendations should be concerned with the main purpose of the report. A report thus prepared will change into a valuable document.
(ii) Accuracy: ‘Accuracy’ means, ‘Correctness’. It means that all facts or information should be exactly reported. The figure or statistics included in the report should also be correct as far as possible.
(iii) Clarity: ‘Clarity’ is the backbone of a good report. There should be no ambiguity or round aboutness in the report. The sense should be clearly understood by the reader. The facts included in the
report must be arranged properly. If the report is long, it should be divided into small paragraphs. Each paragraph may be assigned a heading. Even the recommendations made should be clear and solid.
(iv) Conciseness or Preciseness: The matter of the report should, as far as possible, be short and summarized. Lengthy report* sometimes, lose their importance because it is naturally that in lengthy reports many things are irrelevant and uncalled for which should invariably be avoided. However, brevity should not be achieved at the cost of complexness. While trying to impart brevity to
a report, we should be careful enough to see that nothing important is left.
(v) Relevance: The report should contain only that much material which is needed or required. Inclusion of any irrelevant detail can make the report misleading. So, unwanted material
should be declined or avoided so that the report is forceful and material.
(vi) ‘Easy-to-Understand’ Language: The language used in the report should be easy to understand. It should be unambiguous. If the language of the report is vague or unclear, the reader may find
it difficult-to understand and the very purpose of the report may be defeated.
(vii) Accuracy of Language: The language used in a report should be grammatically justified. For this purpose, it should be noted that punctuations, words, spellings etc. are proper.
(viii) Reader-Oriented: A good report is read reoriented. By reader-oriented, we mean ‘prepared keeping in mind the type of person or persons who is/are going to read that report’.
While drafting a report, we must keep in mind the status and dignity of the reader in mind. We cannot work on the formula, “What applies to one applies to all,” A report written for an ordinary officer
must be different from the one drafted for a technical expert.

(ix) Unbiased and Solid Recommendations: If the person who prepares a report feels that it is necessary for him to advance some recommendations, he should be careful to see that his recommendations are free from his personal feelings. They are unbiased. Moreover, the recommendations should be solid and logical. Beating about the bush never pays.


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Bcom 1st Year Report Writing and Importance of Business Reports

 

Bcom 1st Year Report Writing and Importance of Business Reports:- This post uploaded by sachin daksh. and in this post we share you bcom notes. its is very easily to learn notes. all this post is very important and helpful for all b.com student whose have bcom. in this post we are covered by all university syllabus. this is very helpful for Bcom, BCA, MCA, BBA, MBA, Mcom.

Bcom 1st Year Report Writing and Importance of Business Reports
Bcom 1st Year Report Writing and Importance of Business Reports

Report Writing

Q.33. what do you mean by Report? Define the process of writing a report.
Or
what is a Business Report? How is it prepared?
Ans.

MEANING DEFINITION OF REPORT

Business report is an objective and orderly presentation of facts to one or more persons for specific business purpose. It gives an account or opinion for specific purpose after proper inquiry, investigation and consideration of facts affecting the situation. It generally includes conclusions and suggestions for future course of action.
Thus, a report is a “statement describing what has happened” or “describing state of affairs.”
It is ‘a formal statement dealing in detail with a particular problem, topic etc.’ It is described as a document in which a given problem is examined for the purpose of conveying information,
reporting findings, putting, forward ideas and-sometimes making
recommendations as the basis of action.
According to Johnson,
“A good business report is a communication that contains factual information organized and presented in clear, correct and coherent language. “
According to George R. Terry,   
“A written statement based on a collection of facts, events and opinions and usually expresses a summarized and interpretative value of this information. It may deal with past accomplishment, present conditions or probable future development. ”

According to Littlefield,
report is a summary of information. ”   

Thus, report is documentation in which by the purpose of providing information, a specific problem is researched and analyzed and conclusions, thoughts and sometimes references are presented.

CHARACTERISTICS OF A REPORT

The main features of a report are as follows:

(1) Orderly Arrangement: A business report is not a routine and casual exchange of information, rather it is carefully planned. Prepared and presented message.
(2) Objective and Unbiased: A report is an objective and unbiased presentation of facts. It is designed to present the truth, free from fear and favor.
(3) Communication: Business report is one of the ways of communication that involves transmission of meaning and understanding.
(4) Specific Purpose: A report is written for some specific purpose. It is generally submitted by a lower authority to a higher authority.
(5) Factual Presentation: The report presents the factual information & based on events, records, research and data in the course of business.
(6) Business Purpose: Reports are not merely designed for the sake of writing but always serve some specific and significant business purpose.

PROCESS OF WRITING A REPORT

Almost everyone in a management job has to do some report writing. The process of preparing a report consists of the following stages:
(I) Deciding the Purpose and Nature of Report: At prewriting stage, the writer should clear the purpose of writing and determine the needs of the user in his mind. Report writer should be clear about the importance and need of investigation. It should also be determined who is the intended reader of the report and what is’ his level of knowledge about the related affair.
(2) Collection of Information and Data: Collecting information is the foundation of all good reporting. After defining the problem, report writer should collect data and information that may
be useful in his report. While every problem will have its peculiar requirement, certain sources of data are common to nearly all. These are observation, experimentation, books, questionnaires, interviews, workshop and accounting records etc. Efforts should be made to collect more and more information on the problem.
(3) Analysis and Interpretation of Facts: This is the most important work in process of report writing. The writer arranges and interprets the collected data and information and then spends time
again in checking the accuracy and worthwhile ness of what he has in his hand. Style of interpretation and evaluation of facts depends upon the capacity, ability, intelligence and experience of the report
writer.
(4) Arrangement of Subject-matter: After gaining and gathering the relevant information to be presented, next step involves outlining and organizing the matter in logical sequence to write
j the first draft of the report. A report should be written in such a way that it can be read and understood by other people easily. The material of report is divided into six parts : (i) Title, (ii) Contents, (iii) Introductory matter, (iv) Recommendations, (v) Arguments, and (vi) Appendices.
(5) Writing of Report: This is the stage at which a report is drafted. Report must be presented in a concise, clear, correct and courteous way. Report must be subject oriented and prepared according to the need, level and status of the reader so that it may serve its purpose properly. Graphs, charts and visual should also be used, wherever necessary and footnotes may also be given to explain
some terms and to give credit to those whose ideas are being used.
(6) Editing the Report: At this stage, the writer should review, revise and recopy the matter to ensure that report incorporates the essential of communication. It helps in ensuring that the
report includes all that-is relevant and does not include anything which is irrelevant. At this stage, grammar, spellings and punctuation should also be checked and collected.
(7) Presenting the Report: Now, matter of report should be neatly typed or printed and presented in an attractive manner. The style of report writing should make the report illuminating, informative and interesting.’
Q.34. Discuss the various types of Business Reports and its importance.
Ans.
Various types of business reports can be classified as follows:

Image

On the Basis of Functions

(1) Informational Reports: The informational reports merely present the facts and summary without analyzing, interpreting and making recommendations. For-Example : A report for production figures in a particular period, progress report, sales report prepared by a salesman regarding his sale etc. These reports provide useful information which will prove helpful in planning and policy formulation for future.

(2) Interpretative Report: A report which analysis the facts, draws conclusions and makes recommendations, is termed as analytical or interpretative report. A report explaining the causes of
lower production or sales in a specific period is a example of such type of report. The report writer analysis and interpret the data in such a way that it naturally leads to some recommendations. The
tone of such type of report is always argumentative and persuasive.

(3) Research Report: This type of report reveals the results and findings of research works conducted by an individual or a group of people. Market research report for a new product is an example of research report. On the Basis of Formality:

(1) Statutory Report: Reports prepared and presented according to the form and procedure laid down by law are called statutory reports. Auditors’ Report, Directors’ Report, Reports by
he Inspector appointed to investigate the affairs of the company are one of the important reports required by law. Generally, these types of reports are formal and prepared in a prescribed form and are of informative nature.


(2) Non-statutory or Voluntary Reports:
Reports which are not required to be prepared and submitted compulsorily under any law are known as non-statutory reports. Such reports are prepared to provide facts, figures, observations and suggestions to the management regarding any matter. The purpose of presenting such facts and problems is to help the management, in taking decision about plans and policies. Such reports are prepared according to the need and objectives of an enterprise. These reports may be of following two types:
(A) Routine Report: Routine reports are prepared and presented at regular, prescribed intervals in the usual routine of business. They may be submitted annually, semi-annually, quarterly, monthly, fortnightly, weekly or even daily. Generally such reports contain a mere statement of facts, in detail or in summarized form, without an opinion or recommendation. Branch Managers of banks submit periodic reports to the Head Office on the quantum of business transacted during a particular period.
(B) Special Report: A report which is prepared and presented in connection with specific occasion or situations, are known as special reports. Such reports deal with the problem of nonrecurring nature. These reports aim to take some important decision such as launching a new product, desirability of opening a new branch or on the unrest among staffing a particular branch etc.

IMPORTANCE OF BUSINESS REPORTS

Business reports play a very significant role in the management of modern business. Several types of reports have to be prepared and presented on different aspects of business. Thus, it is
the backbone of communication and accuracy of decisions relies upon it. Importance of business reports can be summarized as follows:
(1) Provide Factual and Detailed Information’s: Reports provide detailed analysis and highlight the factual and real information, which can act as basis for planning and decision making.
(2) Helpful in taking Corrective Measures: Business reports act as control devices for taking corrective measures to ensure successful implementation of plans and policies. An organization can improve its working-system with applying the findings of business reports.
(3) Solution of Complicated Problems: Business reports also prove helpful in solving complex and complicated problem through the mature, impartial and combined judgment of expert members.
(4) Mean of Communication: In a big organization, report act as an effective mode of communication. Reports help to management to know about what others are doing in the big organization.
(5) Provide Findings and offer Recommendations: Reports provide findings and offer recommendations based on systematic and scientific analysis of collected data. Experts give their advice in reports which enable management to take sound decisions and prompt actions.
Q. 35. Explain the main parts of Business Report.
Ans.
A detailed report needs greater attention in designing the structure so that reader’s attention is retained for a long time. Complex problems and major issues are discussed in such reports and
each part of it confines to a particular information.
A report can be divided into three parts:
1. prefatory part, 2. Text of report, and 3. Supplementary part.
1. PREFATORY PART (PRELIMINARY SECTION)   
(i) Cover: Cover is the outer wrapping of hard sheet which gives nice appearance to the report. It contains the title of the report, the name of the author, logo of the company, year and month etc.
(ii) Title Page: It is the first right hand page of the report and usually contains the same information and contents which appear on cover of the report. In addition to the contents on the title page,
the name of the person to whom it is submitted.
(iii) Preface: It gives the brief account of objectives and findings of the study.
(iv) Table of Contents: It consists a list of topics, along with pages, covered in the report.
(v) List of Illustrations: It contains number of tables or diagrams along with page numbers.
(vi) Executive Summary: It gives the main points of report in brief. Thus, it summarizes the ingredients of the report.
2. TEXT OF REPORT         
It consists mainly following parts:
(i) Introduction: The purpose of introduction in a report is to introduce the subject to the reader. It includes a brief description of historical background of the subject, scope of study, methodology,
definition of problem etc. It should contain a clear statement about the object of the report.
(ii) Analysis and Description: This part analyses the collected data and presents it with table graphs and illustrations. The matter is discussed under different headings and sub-headings that
highlight the various findings of the report.
(iii) Abstract: It gives the important points of the report so that report may be analyzed and understood in nutshell.
(iv) Conclusions: In this part, the writer states the findings of the report in the light of objectives. Points of conclusions are generally classified and grouped.
(v) Recommendations: In this part, the writer suggests the specific course of action to be taken. These recommendations should be listed in the descending order of their importance. They should
also be framed in simple, direct and easy language.
3. SUPPLEMENTARY PART
All material and information of secondary importance are included in this part. Main contents of this part are as follows:
(i) Appendix: This part contains the items which are useful to support the text of the report such as questionnaire, detailed data, news-clippings, pictures etc.
(ii) References: If the writer has quoted and referred to certain books, articles etc., he should give the list of references containing entries of books or works referred in the report. The list of
references will be in the order of serial number quoted in the report.
(iii) Bibliography: It gives the list of sources of information used in the report. It lists the books which the writer has read during his work.
(iv) Glossary: It is a list of technical term and their definitions and meaning that have been used in the report.
(v) Index: Index contains different terms along with page number used in report.

For Example: Purchase letter 24, 56 indicate that details about purchase letter are available at page no. 24
and 56 of the report.

Short Answer Questions

Q. 1. Explain the main features of a effective Business Report.
Ans.
A good ‘report’ must have the following qualities:
(i) Clarity of Purpose: The person who aims at preparing a report must be clear about the purpose of the report. All his observation, findings, investigations and recommendations should be concerned with the main purpose of the report. A report thus prepared will change into a valuable document.
(ii) Accuracy: ‘Accuracy’ means, ‘Correctness’. It means that all facts or information should be exactly reported. The figure or statistics included in the report should also be correct as far as possible.
(iii) Clarity: ‘Clarity’ is the backbone of a good report. There should be no ambiguity or round aboutness in the report. The sense should be clearly understood by the reader. The facts included in the
report must be arranged properly. If the report is long, it should be divided into small paragraphs. Each paragraph may be assigned a heading. Even the recommendations made should be clear and solid.
(iv) Conciseness or Preciseness: The matter of the report should, as far as possible, be short and summarized. Lengthy report* sometimes, lose their importance because it is naturally that in lengthy reports many things are irrelevant and uncalled for which should invariably be avoided. However, brevity should not be achieved at the cost of complexness. While trying to impart brevity to
a report, we should be careful enough to see that nothing important is left.
(v) Relevance: The report should contain only that much material which is needed or required. Inclusion of any irrelevant detail can make the report misleading. So, unwanted material
should be declined or avoided so that the report is forceful and material.
(vi) ‘Easy-to-Understand’ Language: The language used in the report should be easy to understand. It should be unambiguous. If the language of the report is vague or unclear, the reader may find
it difficult-to understand and the very purpose of the report may be defeated.
(vii) Accuracy of Language: The language used in a report should be grammatically justified. For this purpose, it should be noted that punctuations, words, spellings etc. are proper.
(viii) Reader-Oriented: A good report is read reoriented. By reader-oriented, we mean ‘prepared keeping in mind the type of person or persons who is/are going to read that report’.
While drafting a report, we must keep in mind the status and dignity of the reader in mind. We cannot work on the formula, “What applies to one applies to all,” A report written for an ordinary officer
must be different from the one drafted for a technical expert.

(ix) Unbiased and Solid Recommendations: If the person who prepares a report feels that it is necessary for him to advance some recommendations, he should be careful to see that his recommendations are free from his personal feelings. They are unbiased. Moreover, the recommendations should be solid and logical. Beating about the bush never pays.


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Related Post Link:-

B.com 1st year Notes

B.com 1st year question paper

B.com Communication Notes

New Post Link:-

Basic form of business communication

Bcom 1st Year Report Writing and Importance of Business Reports

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